Saturday 8 June 2013

BIR’s New Invoicing Requirements effective June 30, 2013

Guide to BIR’s New Invoicing Requirements effective June 30, 2013

All business establishments should be aware on the new regulations on commercial invoices, official receipts, and other business documents being set by the tax authorities in the Philippines.ATP
The BIR, in Revenue Regulations No. 18-2012, is requiring taxpayers to secure new ATP  and print new invoice/receipt and all commercial documents being issued to customers as the existing documents are valid only up to June 30, 2013.
Relative to said regulations prescribing the new rules in processing of Authority to Print (ATP) of Official Receipts, Sales Invoices and Other Commercial Invoices, the following must be noted:
  1. All applications must be done through on-line ATP systems.
  2. Not just principal receipts/invoices such as VAT SI/VAT OR/Non-VAT SI/Non-VAT OR are required to be registered before printing but also supplementary receipts/invoices such as delivery receipt, order slip, debit/credit memo, purchase order, provisional/temporary receipt, acknowledgement receipt, collection receipt, cash receipt, bill of lading, billing statement, statement of account, any other documents being used in the business and issued to customer.
  3. Approved ATP is valid upon full usage of the serial numbers or five (5) years from issuance, whichever comes first.
  4. All existing unused/unissued receipts/invoices shall be valid until June 30, 2013. The unused receipts/invoices shall be surrendered to BIR for destruction.
  5. Application for new ATP shall be 60 days prior to actual expiry.
The BIR, in issuing the above new regulations, aims to regulate further the printing of all invoices, set validity period, and generate reports relative to the ATP.
To give you a more detailed information, the following issuances of BIR regulations and memorandums has been provided for your references.
Issuance
Description
Date of Issue
Parties of interest
BIR RR 18-2012
Prescribes the policies and guidelines in the processing of Authority to Print (ATP) Official Receipts, Sales Invoices and other Commercial Invoices using the online ATP System and provides for the additional requirements in the printing thereof.
(Published in Manila Bulletin on January 3, 2013)
December 28, 2012
All business establishments, taxpayers, government, practitioners, printers, etc.
BIR OPM No.: 13-02-005
Prescribes the validity period of Receipts/Invoices to be printed by deemed accredited printers prior to the approval of the Revenue Memorandum Order on the Work-around Procedures on the processing of the Authority to Print Receipts/Invoices.
February 18, 2013
All business establishments, taxpayers, government, practitioners, printers, etc.
BIR RMO No. 12-2013
Prescribes the work-around guidelines and procedures in the processing of Authority to Print (ATP) Official Receipts, Sales Invoices and other Commercial Invoices in the interim period until the online ATP System is fully developed
Full Text – Click to download the RMO 12-2013
Annex A – Click to download the BIR form 1906 otherwise known as the Application for
Annex B – Click to download the BIR Form 1921 otherwise known as the Authority to Print Receipts and Invoices
Annex C – Click to download the sample invoices, official receipts, and other supplementary documents as prescribed by the Bureau.
Annex D – Click to download the format of the list of unused/expired invoices or official receipts
|Annex E – Click to download the format of the Printers’ Quarterly Report
May 3, 2013
All business establishments, taxpayers, government, practitioners, printers, etc.
BIR RMO No. 13-2013
Prescribes the work-around procedures in the accreditation of printers as a prerequisite to the printing of Official Receipts, Sales Invoices and other Commercial Receipts and/or invoices
May 3, 2013
Printers
SAMPLE VAT/ NONVAT OFFICIAL RECEIPTS
VAT Official ReceiptVAT OR 2NONVAT OR
SAMPLE VAT/NONVAT INVOICES
VAT InvoiceNONVAT InvoiceNONVAT INVOICE Exempt
SAMPLE SUPPLEMENTARY DOCUMENTS
Collection ReceiptDelivery ReceiptNONVAT OR2
To download all sample invoices and official receipts as prescribed by BIR, please refer to the Annex C of RMO 12-2013.